Every document.
Fully controlled.
A fully optimized document control system built for welding contractors — organize every project record and generate a completed turnover package, all in one place.
Built by QA/QC — not guessed at by developers.
I spent years running QA/QC on welding projects, and watched the same gaps repeat on every job: procedures scattered across binders and shared drives, turnover packages assembled by hand the week the job closed, traceability that only held up if nobody asked the wrong question at the wrong time. Hot Pass is the document control system I wished existed on those jobs — built specifically for the small and mid-size welding contractors who live and die by traceability, not retrofitted from generic project management software.
A document control system, not a folder of PDFs.
Every weld, procedure, and examination recorded against the joint it belongs to — so traceability is a query, not an afternoon of digging.
Weld Log
Joint ID, welder, WPS, heat number, and date — logged per weld, not per assumption. Marking a weld failed opens a linked NCR automatically.
Welding Procedures
WPS records — process, position, base material, filler metal, and PQR reference, selectable straight from the weld log.
Welder Certifications
Qualification status and expiry per welder, with operator qualifications and equipment certs alongside.
Non-Conformances
Root cause and corrective action documented per NCR, through to closure, each printing as its own summary sheet.
NDE Reports
RT, UT, MT, and PT results tied to the joint examined, with technician certs and procedures on file.
Pressure Testing
Test pressure, medium, and duration per system or line, compiled into a printable test plan.
Heat Treatment
PWHT soak temperature and time, tied to the joint or spool treated.
Coating & Materials
Coating application data and product paperwork, plus heat-number traceability across 18 material categories.
The job book builds itself.
Everything logged during the job compiles into the handover package — no re-typing, no chasing paperwork the week it is due.
Turnover Job Book
One click compiles every section into a cover-paged, indexed document on true letter pages — print to PDF, or export with attachments merged in.
Drawing Markup & Callouts
Multi-page PDF redlining with separate heat-number and weld-number callout tools, draggable and colour-coded.
Weld Map & GPS Photos
Field photos geotagged from EXIF and pinned to a live map, with the planned route imported from KMZ or KML.
Project-Wide Search
Search every record in a project — including the filenames of attached documents. The fastest way to find one MTR out of hundreds.
Snapshots & CSV Export
Every table exports to Excel-ready CSV, and a timestamped snapshot downloads every record in a project as a copy you own outright.
AI Document Pre-Fill
Read a scanned certificate or MTR and the fields fill in for you to check — you confirm every value before it saves.
Know what would fail a review before the reviewer does.
Expiring certifications, open non-conformances, and missing documents surface while there is still time to fix them.
Audit View
Every gap that would fail a turnover review — expired certifications, open NCRs, unanswered RFIs, records missing their paperwork — with a printable report.
Document Register
Procedures, PQRs, and certifications tracked by revision, type, and status.
One-Calls & Permits
811 tickets and local, county, state, and federal permits with expiry tracking and an expiring-soon banner.
Team Permissions
Per-person rights to create and delete, with read-only auditor seats for clients and third-party inspectors — free, however many you invite.
Subcontractors
Subcontractor contracts and insurance certificates held against the project they worked on.
Punch List & RFIs
Outstanding items closed out with an automatic sign-off stamp, and RFIs tracked to a response.
The stormwater plan, and the record that it was followed.
A SWPPP is only worth the inspections behind it. Write the plan, log the controls you installed, record every inspection, and compile the whole thing into one document — in the same system as the rest of the job.
SWPPP Document
Write the plan one section at a time and compile it into a single cover-paged document on letter pages. Sections print in permit order whatever order you wrote them in.
BMP Tracking
Every control you actually installed — type, location, install date, and condition — so the plan and the site can be shown to match.
Site Inspections
Each inspection recorded with what triggered it — routine, rainfall, or discharge — plus findings and the corrective action taken.
Dust, Air & Waste
Dust suppression and emissions checks, waste hauled off site against its manifest number, and spill response documented where it happened.
Reclamation
Each disturbed area tracked from assessment through regrading and seeding to established revegetation.
Fillable Blank Forms
Inspection, BMP, dust control, and waste log forms — fill them on screen or print a stack for the truck.
Turn it on and Punch List and RFI gain environmental categories too, so an erosion-control item is tracked the same way a weld repair is. Turn it off and the tabs simply disappear — nothing you have written is deleted, and it all returns if you add it again.
Hot Pass compiles the plan you write; it does not certify the plan or the site. Whether your SWPPP satisfies your permit is determined by your permit, your qualified preparer, and the regulator — not by software.
Welding contractors who run their QA/QC on Hot Pass.
Leave a review
Real feedback from real users — every submission is reviewed before it goes live.
One price, whether you work alone or run a crew.
No tab is locked behind a tier — a one-person shop gets the same document control as a company with forty welders. Environmental is the one optional add-on, and it is priced per account rather than per seat.
Individual
- Unlimited projects and records
- All 49 core tabs, nothing gated
- Share a single project with anyone you invite
- 14-day free trial, no card required
Company
- Everything in Individual
- Shared company projects across the team
- Per-person permissions — create and delete set separately
- Free read-only seats for clients and third-party inspectors
- One invoice, prorated as people join and leave
Enterprise
- Everything in Company
- Volume pricing above 15 seats
- Invoiced billing and custom payment terms
- Agreed data retention and export commitments
- Or offer it to your own customers — partner terms being set now
Two things sit outside the seat price, and these are all of them. Environmental is $149 / month per account — one charge however many seats you have. AI document reading is prepaid credits, $25 for 100 reads, so you only pay for what you use.
Everything you need to run a turnover package properly.
Some of it is inside the app, some of it is on its way. Nothing here is gated behind a sales call.
Iso Sketch
For the tie-in, the repair, the spool nobody issued a drawing for. Pipe runs, elbows, tees, reducers, valves and weldolets on a real isometric grid, printed to 11×17 with a bill of materials, cut lengths after nominal fitting take-outs, and red weld and blue heat callouts. Nothing to install and no account. It draws what you tell it — it does not check what you drew against a piping spec.
Open Iso Sketch →User Guide
The full feature map, step-by-step walkthroughs for redlining, weld mapping, job books and company accounts, and a troubleshooting section. Printable to PDF.
What Goes in a Job Book
Every section of a complete turnover package, walked through on a worked example — 47 welds, 93 documents, and the six cross-checks that get a job book sent back. Prints as a checklist.
Read the walkthrough →Blank Form Templates
WPS, welder qualification with continuity log, NCR, RFI, weld map, punch list, pressure test, an 11×17 isometric sheet, JSA, hot work, confined space and critical lift permits, plus material spec and pipe data references — printable, no signup, no watermark.
Get the forms →Spec Quick Reference
Which records each code actually produces — B31.3, API 1104, ASME Section IX, AWS D1.1 — how they reference each other, and what a reviewer checks. Our summaries of the paperwork, not reproductions of the codes.
Read the reference →Field Notes
Practical write-ups on organising MTR packages, what actually happens in a client audit, and the five inconsistencies that cost contractors a turnover sign-off.
Read the notes →Overview Sheet
The one-page summary — what gets a job book sent back, what Hot Pass does about it, scope covered, and what it costs. Prints to a single side for handing over or emailing.
Open the sheet → Social carousel →Release Notes
What changed and when. Hot Pass has shipped continuously since its first build — that history says something about whether we will still be here in two years.
In preparationKnow when the next resource lands
The blank form pack is ready now — NCR, RFI, weld map, punch list, and pressure test record, free and ungated. Leave an address and we’ll tell you when the spec quick reference and field notes follow.
No newsletter, no drip sequence, and we don’t sell or share your address. Unsubscribe in one click.
The questions we actually get asked.
Do I need to install anything?
No. Hot Pass runs in a browser — desktop, tablet, or phone. There is nothing to install, no IT ticket, and no server to maintain.
Can I bring in records I already have?
Weld map data imports from CSV or Excel. Drawings, certificates, and reports upload as PDFs or photos, and AI pre-fill can read a scanned certificate and fill the form for you to check.
Do I have to use every tab?
No. Hot Pass covers pipeline, structural, civil, electrical, and instrumentation scopes. Use the tabs your job needs and ignore the rest — empty sections are simply left out of the job book.
Who can see my documents?
Only you and the people you invite. Access is enforced by the database itself, not by hiding buttons — a user with no relationship to a project cannot read or write to it even through the API.
Can I get my records out?
Yes, at any time and without asking us. Every table exports to CSV, and Save Snapshot downloads every record in a project as a single timestamped file you own outright, independent of the app or your account.
Worth taking one at project milestones regardless.
What happens to my data if I stop paying?
Your records remain available for a retention period after cancellation so you can export anything you need, and Save Snapshot works right up to the end. Take a snapshot before you cancel and you keep a complete copy whatever happens.
Is my data used to train AI?
No. AI is only involved when you explicitly choose Read from document, and then only to fill that one form. Your records are not used to train anything.
Does Hot Pass make my project compliant?
No, and be wary of anything that claims otherwise. Hot Pass organises, tracks, and compiles your records so nothing goes missing and gaps surface early. Whether the work meets code is determined by your procedures, your inspectors, and the governing specification — not by software.
Does the AI check my documents?
It reads them and fills in the form; it does not verify or approve anything. You confirm every value before it saves. We deliberately do not have software assert that a certificate is valid — that judgement belongs to a qualified person, and a QA/QC record is a legal document.
Does compiling a SWPPP make my site compliant?
No. Hot Pass assembles the plan you write and keeps the inspection record behind it; it does not certify the plan or the site. A SWPPP has to be prepared by someone qualified to prepare one, and whether it satisfies your permit is a question for your permit and your regulator.
What the software does do is make the gaps visible — a missed inspection or an uninstalled control is a lot easier to find here than in a binder.
Can an auditor or client see the project?
Yes. Invite them as an auditor and they can read and export everything but change nothing — enforced in the database. Auditor seats are free, however many you invite.
Does it work on a phone?
Yes. Photo upload reads GPS coordinates straight from the photo, so weld locations plot on the map without typing coordinates.
What if there is no signal?
Hot Pass needs a connection to save records. On a site with no coverage, take photos as normal — their GPS data is stored in the photo itself — and upload when you are back in range.
What counts as a user?
Anyone who has accepted an invitation to your company account. Pending invitations are never charged, and read-only auditor seats are always free.
Is the Environmental section included in my seat price?
No — it is an add-on at $149 per month per account. That is one charge for the whole company, not per seat: a crew of twelve pays the same $149 as a one-person shop. It appears on your existing invoice alongside your seats and is prorated from the day you add it.
It is the only part of Hot Pass that is not in the seat price. Everything else is included on every plan.
What happens to my environmental records if I drop the add-on?
Nothing is deleted. The Environmental tabs are hidden and the charge stops at your next invoice; every SWPPP section, inspection, and BMP record stays exactly where it was and reappears in full if you add the add-on back.
Seasonal work is the normal case here — there is no penalty for turning it off over the winter.
Can I try Environmental on the free trial?
Not yet. The add-on is billed alongside your seats, so it needs an active subscription before it can be attached — the button is not offered during the trial. Start a subscription first, then add it from Billing.
What if someone leaves mid-month?
Remove them and the seat is credited back, prorated. Adding someone mid-month is charged the same way.
Can I cancel any time?
Yes, from Billing in the app. Cancellation takes effect at the end of the period you have already paid for — you keep full access until then and are not charged again.
Full terms are in our refund and cancellation policy.
Do you store my card details?
Never. Payment pages are hosted by Stripe; nothing sensitive touches Hot Pass.
Can we be invoiced instead of paying by card?
Yes, above 15 seats. Net 30, a PO number on the invoice, annual up front — whatever your accounts payable process needs. Volume pricing and agreed retention terms come with it. Enterprise terms are here.
Can we offer Hot Pass to our own customers?
That conversation is open and the terms are not written yet — resale, referral, or a single contract covering several companies have all been raised, and the first few will be negotiated one at a time.
What does not exist today: a partner portal for administering your customers' accounts, white-labelling, or a single account spanning Hot Pass and its sibling products. The full picture, including what is missing, is on the partners page.
The people behind Hot Pass.
Built by people who have done the work, not just specified it.
Twelve years running infrastructure, industrial, energy and mining projects through their full life cycle — pre-construction and procurement through QA/QC, execution and turnover — leading crews of fifty or more inspectors and field staff. Senior welding inspection across all phases, with project engineering and construction management on facility, pipeline, hospital and mine builds.
These days he audits contractor documentation on oil and gas facilities and pipeline projects in the Delaware Basin, checking material approvals, specifications and quality records against DOT and Texas Railroad Commission requirements, and closing the gaps that surface right before final acceptance.
Hot Pass exists because those gaps kept turning up late, and because he had built one too many job books out of folders, spreadsheets and memory the week they were due.
Built for the contractor who still has to hand the book over.
The software most contractors are offered is either a spreadsheet with ambitions or an enterprise platform priced for a general contractor. Hot Pass is built for the small and mid-size welding contractor in between — the people who have to produce the same defensible documentation with a fraction of the overhead.
Every feature here exists because it was needed on a job, not because it demoed well. The blank forms are the ones crews already fill in by hand. The job book prints as a binder — cover, spine labels, tabbed dividers, index — because that is how a turnover package is actually handed over.
What it will not do is decide anything for you. It reads a document; it does not approve one. It records a classification; it does not pick one. Whether a certificate is acceptable, or a non-conformance is major, stays your call and stays on your record.
Get in touch
Questions about whether Hot Pass fits your scope, a walkthrough for your crew, or enterprise and partner terms — get in touch and you will speak to Jacob, not a sales desk.
Hot Pass QA/QC — Texas, USA. Company registration in progress; full business details will be published here once filed.