HOTPASS
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The forms every welding and pipeline contractor ends up rebuilding in Excel — WPS, welder qualification, nonconformance, RFI, weld map, punch list, pressure test and an 11×17 isometric sheet, the safety permits that stop a job when they are missing — hot work, confined space, critical lift — plus material and pipe references. No signup, no watermark, no expiry. Print them, copy them, put your own logo on them — they're yours.
These are the same record structures Hot Pass uses, so if you ever move off paper, nothing has to be re-thought.
Joints, base metals, filler metals, positions, preheat, PWHT, gas, electrical and technique, plus a pass-by-pass parameter table and a joint sketch area.
Open the form →PortraitTest coupon, ranges qualified and test results on the front — and a continuity log on the back, because a lapsed qualification is what most often fails a package after the welding is done.
Open the form →PortraitType, severity, description, root cause, corrective action, and disposition — through to closure with three signature lines.
Open the form →PortraitQuestion against the drawings, spec, or scope, with document reference, schedule impact, and a response block for the answer.
Open the form →Portrait19 rows: weld ID, joint, station, welder, WPS, heat number, size, date welded, X-ray, bends, and status.
Open the form →Landscape19 rows for a walkdown, tracked from identification through completion and client sign-off.
Open the form →LandscapeOD, wall, ID, weight per foot and gallons of water per foot for Sch 10 / 40 / 80, plus flange bolt counts, diameters and wrench sizes.
Open the reference →LandscapeThe specs most common in pipeline and facility work — pipe, fittings, flanges, bolting — and crucially which ones go together. Plus what to check on an incoming MTR.
Open the reference →PortraitTabloid sketch sheet with an isometric grid for drawing a pipe run by hand, plus line number, spec, test pressure, NDE, drawing number and approval. Grid can be switched off.
Open the form →11×17 LandscapeHydrostatic or pneumatic: system details, test pressures, a ten-row reading log, and witness signatures.
Open the form →PortraitFor the pre-job briefing: permits and PPE, eight step / hazard / control rows, emergency and muster details, and a crew sign-on so the attendance list is on the same sheet as the analysis.
Open the form →PortraitWelding, cutting and grinding outside a designated area: a fourteen-point precaution check, a gas test log with the limits printed on the sheet, fire watch and post-work monitoring — and a closure block, because the permit that never gets cancelled is the one that gets found open in an audit.
Open the form →PortraitThe calculation an auditor actually looks for: gross load built up line by line, chart capacity at the worst radius, and percent of capacity as its own number. Plus crane configuration, ground bearing, rigging schedule with sling angles, personnel qualifications and a pre-lift check.
Open the form →PortraitHazards, isolation verified at the point of isolation, and an eight-row atmospheric log with the acceptable limits and the test order on the page. Entrants sign in and out so the attendant can count who is inside, and the permit does not close until every line has a time out.
Open the form →PortraitFor the dig itself: what the in-line inspection predicted written down beside what was actually found, because a verification dig that only records the second one verifies nothing. Excavation and as-found pipe data, coating and CP readings taken before the coating is disturbed, an eight by nine wall thickness grid, remaining strength, disposition and backfill.
Open the form →PortraitThe WPS says what was qualified. This says what was actually set at the machine: amps, volts, travel speed and heat input logged pass by pass, root through cap, with preheat and interpass measured beside the values the procedure requires. The heat input formula is printed on the sheet, and there is one box for the question an inspector is really asking — was every parameter inside the range.
Open the form →PortraitThe one filled in standing on the site: why the inspection was triggered, rainfall for the event, the condition of each control, what left the site, and a certification statement — which most stormwater permits require before the report counts.
Open the form →PortraitFourteen rows for every erosion and sediment control installed, maintained or removed — with quantity, who did it and who verified it.
Open the form →LandscapeWatering, covered loads and surface stabilisation by date, area and haul road, with water used and conditions at the time.
Open the form →LandscapeWhat left the site, who hauled it, under what manifest and where it went — plus a spill and release record on the same sheet.
Open the form →LandscapeThe hard part is what happens after they're filled in — the weld log that doesn't match the isometric, the NCR nobody closed, the MTR that was never filed, and the three weeks at the end of the job spent assembling a turnover package out of folders and memory.
That's what Hot Pass is for. Same records, but expiries, open NCRs and missing paperwork surface while you can still fix them, and the job book compiles itself.
See how it works →Or read what actually goes in a turnover package — all thirteen sections, and the cross-checks that get one rejected.